Meadowlark Village Condominium Association

Minutes of Board Meeting of June 18, 2025

The meeting was convened at 4:00 p.m. with all directors in attendance.  Also in attendance was Tim Noonan, our representative from Great North property management.

Approval of Minutes

On motion by Director Werthan, seconded by Director Ramsay, the minutes of the previous board meeting of December 20, 2024 were unanimously approved. 

Financials

Director and Treasurer Flanagan discussed financials and the proposed budget for the next fiscal year. The budget was constructed on a level funding basis, based on expected revenues, including a suggested increase in dues of approximately five percent to cover Association costs that have increased. The large movers expected this year will be roofs for two units that need replacing as well as potential firebox repairs. All board members agreed that it is better to adjust dues on a yearly basis rather than waiting a number of years with a resultant large increase. The results for the fiscal year ended June 30, 2025 and the proposed budget will be discussed in detail at the upcoming Annual Meeting on August 2, 2025. 

Tree Plantings and Removals

With the recent discontinuance of our arborist's business, Directors Modena and Werthan will explore hiring a replacement. We have leads from Patten and other leads as well. The removal of two dead trees on property (Units 208 and 205/206) and the planting of bushes near the pumping station are planned.

Tennis Court

Director Werthan will finish the hiring process for businesses that can clean the surface of the tennis court, which is covered with algae in lower lying areas. 

Annual Meeting

The upcoming annual meeting was discussed. Director Werthan will prepare the proxy, and Directors Flanagan and Ramsay the financials and supplemental materials, respectively. It is expected that Directors Mello, Leyden and Modena will stand for reelection, and that proxy packages will be sent on or around July 15th.

Sewer Line Repair

One of the main sewer lines that serves the Association has to be replaced. This is a large ongoing project. The Board is monitoring it carefully and wants to make sure that unit owners are given timely notice by Seacoast, our contractor, of a necessary water turn-off that is expected to last for two to three hours. Unit 115 will need plantings around the pumping station after the repairs have been completed, and surrounding units will need grass planted.

Spectrum

Director Leyden will investigate a recent Spectrum outage that occurred at the time Seacoast was repairing the sewer pump.

Lamp Posts

At present, all the wooden lantern posts on the property match. Director Ramsay will investigate the purchase of new, matching posts to replace those that deteriorate or are damaged in the future.

Unit 305

The board noted that this unit is for sale. The prospective buyers have asked the board for a temporary exception to the one-dog rule and on motion by Director Werthan, seconded by Director Leyden, based on the unique sfacts presented by the owner's agent, the board granted the exception. The Board expressed concern about the large recreational vehicle owned by the prospective purchaser of the unit. (Thereafter, the board passed a rule banning recreational vehicles as defined, which rule (and an explanation of why it was passed) was distributed to the entire Association membership.)

Miscellaneous

Unit 103  The fresh water supply pipe is leaking and needs to be fixed. Dennis Sayward has been contacted and is in the process of hiring an excavator.

Unit 205  The fresh water supply pipe in front of this unit has been repaired and the landscaping has been completed.

New Great North Representative

Mr. Noonan informed the Board that this would be his last meeting, as he was moving to Florida, where his wife had taken a job.  He said that a new representative would be assigned to Meadowlark, and that Kara Kuffel would oversee the transition. The Board thanked Mr. Noonan for his service.

Adjournment There being no further business, a motion to adjourn the meeting made by Director Werthan and seconded by Director Ramsay was passed unanimously, whereupon the meeting was adjourned. Respectfully submitted, Jeff Werthan, Secretary