Meadowlark Village Condominium Association

Minutes of Annual Meeting, Saturday, August 1, 2026

(Draft)

Meadowlark Village Condominium Association

 Minutes of Annual Meeting on August 1, 2026

The meeting commenced at 9:05 a.m., Director Flanagan presiding. Director Flanagan opened the meeting by asking for a moment of silence in honor of Ann Harrington, longtime resident of Unit 209, who passed this year at the age of 100.

Concluding the moment of silence, our Inspector of Election, Renee Palm, was asked if a quorum was in attendance, and Ms. Palm confirmed that a quorum had been achieved.

Director Werthan asked to dispense with the reading of last year's annual meeting minutes, which had been provided to all members in the package with this year's annual meeting materials. Pat Ward made the motion, seconded by Angela Sanders, and on voice vote of members in attendance the motion passed unanimously.

Director Flanagan then covered some subjects including:

-water issues (with a request that same be forwarded to Renee Palm at Great North),

-the new Spectrum bulk billing account (which will be paid for by the Association, less special add-on channels, and for which the Association received $5,700 a a sign-up bonus),

-the pool, thanking Alan Maranian for taking care of pool maintenance,

-projects accomplished by the Association over the last fiscal year, which were detailed in the annual meeting materials,

-the formation of a committee to study our sewer system and pipes, including our pumping station, and the members of which include Director Modena, Director Ramsay, and unit owner Paul Leyden,

-a reference to the list to To-Dos for residents, including specifically a request that any chimney issues be sent to Renee Palm, that residents turn off their water when leaving the Village for even a few days, and that pool umbrellas be lowered by the last people to leave the pool area.

Director Flanagan then gave his report on finances, referencing the fiscal year end statement for June 30, 2026 and the budget for fiscal 2027, copies of which had been supplied to all unit owners with the annual meeting materials. He explained variances for the fiscal 2026 budget, noting the harsh winter this year and the acceleration of mulching expense. The budgetary highlights for fiscal 2027 were that there was no dues increase, that two unit roofs would be replaced, that Grounds Maintenance would be would be lower due to the aforementioned acceleration of payment for mulching to fiscal 2026. Director Flanagan also explained, as he has in previous meetings, that the X-factor for the Association continues to be the aging of pipes, both freshwater and sewer lines, the latter including the remaining useful life of the pumping station for the sewer line. 

Discussion of same followed, and Directors Flanagan and Mello explained that the pipes and pumping station are old, and that our regular maintenance company reps had questioned the viability of the pumping station on a tong-term basis. Director Werthan stated that the Board had voted to engage an independent engineering company to advise the Board on recommended remedial action, if any.

Finally, the balance of the reserve account was discussed, and Director Flanagan explained it was still the Board's intention to bolster the amount in the reserve account for unanticipated events.

Unit owner Akinc mentioned a problem she had had with animals nesting under the deck behind her unit, and the steps she had taken eliminate the problem, including the construction of a a barrier to prevent the return of animals.

The current status of the Playhouse was also raised. Director Flanagan explained that Board representatives had met with representatives of the Playhouse, who visited the premises here so they could see our close proximity. At that meeting the representatives of the Playhouse again confirmed that they wanted to be "good neighbors." Director Flanagan stated that town appeared to be supportive of the Playhouse plans, and that the Association was limited in what it could do with respect to those plans following voter and town approval of the Playhouse reconstruction project. Nonetheless, we will continue to reach out to the Director of the Playhouse to voice concerns, such as location of HVAC machinery and other issues. Director Werthan stated that the Playhouse representatives thought the project would take 18 months, that the budget was approximately $60 million dollars, and his understanding that the barn on Playhouse property was not to be included in the renovation plan at this time. DIrector Werthan also stated that he did not know how much money had actually been raised versus pledged, but that he and other Board members thought the 18 month completion schedule could be optimistic given delays that are common with construction projects.

The results of the election, per Inspector of Election Palm, were that Directors Flanagan and Brockway were re-elected to the Board. The Report of Inspector of Election will be completed retained in the Secretary's records.

Director Flanagan concluded the meeting by thanking everyone for attending, and the meeting adjourned at 9:45 a.m.

Respectfully submitted,

Jeff Werthan,

Secretary